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Translation Process

Thanks to translation technology, the process translators undertake and the steps for translation has been refined immensely. However, the essence of quality translation remains unchanged –individuals rewriting text from a source language into a target language. We believe that many in our industry, in an effort to differentiate themselves, would have you believe they have built a better mousetrap. It’s just not true. The vast majority of projects still require, quite simply:

  • A Team of skilled Translators to translate the written word from one language to another. (i.e., translation, editing and proofreading)
  • A Project Manager to supervise the translators and reviewers and manage the projects throughout the project lifecycle, from beginning to start.
  • A Single Point of Contact to manage client contact and discuss specific requirements.

Our translation company in Malaysia and Singapore approach translation by following a proven process consisting of Translation, Editing/Review, and Quality Assurance. This proven workflow allows us to create accurate translations of high quality in up to 50 languages that express the same meaning as conveyed in the source language. We use one separate translator for translation and a separate editor/reviewer who edits and creates a polished final text. This is followed by quality checking. We only use translators (official translator malaysia) with native language proficiency of the target language for all our projects to allow for the highest quality of the deliverables at some of the best translation rate in Malaysia.

Translation Language Services

Our deep understanding of multilingual desktop publishing applications combined with our experience means that VEQTA localization company will consistently provide you with professional document translation services whether we provide English to Chinese Translation or thai translation. We believe in building relationships with our customers, enabling us to deliver exactly what you want with each document. We learn your style and terminology preferences so that we are efficient and accurate when creating your translation. Moreover, we provide multiple levels of quality assurance reviews specific to your individual needs. We’ll work with you to make sure we’re addressing your specific requirements for each project, executing diligently in order to ensure absolute satisfaction with the translated documents we create for you.

localization project management

Next time you are shopping for a localization company and a vendor tries to woo you with fancy jargon, proprietary software or quality certifications–not to mention outlandish claims of bigger is better –watch out! You may pay too much, receive poor customer service, or get questionable quality, with dispersed accountability if the process of your project is interrupted. VEQTA Translations will never impose these tricks of the trade on you and instead provide sound localization project management.

The industry software all professional translators use to manage their translation work is referred to as CAT Tools. The CAT Tools are not to be confused with Machine Translation (MT); CAT tools draw on a translation technology used by human experienced translators to efficiently produce accurate and consistent translations through content leveraging by the use of Translation Memories (TM). For a more detailed description of the translators’ process of using CAT tools, TM, terminology management and what makes the process efficient please continue reading below in the Translator’s CAT Tool workflow section – it gets a bit more technical, but we described it without the woo!

Malaysian Translation


The translator creates the translation which is then edited by a separate reviewer. All translations need to be of high quality standard before it’s ready for editing. All our resources have undergone thorough testing and we only accept translators and reviewers who have a solid background with years of experience in their selected field of subject matter expertise.


The reviewer verifies the accuracy of the translation and corrects any grammatical or punctuation errors. The reviewer ensures appropriate terminology has been used and that glossaries, references and style guides have been observed. For larger projects we can assign additional translators who collaborate to meet your required turnaround times.


Desktop publishing and formatting. We offer to build the layout of the translated versions through our multilingual desktop publishing services as required. We can recreate the format and layout of the source document after translation, reformatting pages to ensure the layout is as close as possible to the source language layout. We can re-create the documents using most industry page layout software.


VEQTA Translations preserve the same quality standards for all translation and desktop publishing projects, thus quality assurance is an essential part of the production process. We always do a round of delivery QA checks upon completion of the project. We pay attention to language specific issues like punctuation, special characters, truncated texts, naming conventions, overall completeness, formatting or correcting inconsistencies in the target source or translation in images (if needed) and correcting other errors.

Computer-Aided Translation (CAT) Tools

A closer look at the how the translator work: Our translators use Computer-Aided Translation (CAT) tools. CAT Tools are software applications that efficiently enables the translator to manage the translation creation and produce accurate and consistent translations at a fast pace. Examples of popular CAT Tools are Trados Studio, SDLX, MemoQ and Passolo. As the translators work through the source file, the “matches” suggested by the translation memory (TM) can be either approved or replaced with new alternatives. As a translation unit is updated it is stored by the translation memory and made available for future use and texts as well as within the current text. Segments of legacy translations are recycled from a Translation Memory which also helps to reduce costs. Segments can be entire paragraphs, whole sentences, or fragmented text strings such as headings or titles. Segments in the target file without a “match” are translated by the translator and then automatically added to the Translation Memory. It’s a technical process that requires experienced professional translators to manage properly.

Benefits of Translation Memory

Malaysian Translation


Cost Savings: Consistent application of TMX Translation memory means less translation required for each project which leverages translation over time and reduces costs.


Time Savings: Less translation to do per project means the project takes shorter time to complete which means we can deliver the files to you faster.

Efficient Process

Efficient Process: We use TMX-compliant tools that can be used by multiple vendors. These are multi-lingual assets which stores and leverages the client’s translation. We recommend avoid using proprietary tools that locks clients into using a single vendor; multi-lingual content assets are lost when changing vendor.


Quality Translation: Use of the Translation Memory creates a higher quality and consistent translation.

What is Translation Memory?

Translation Memories are databases that stores the source text with its corresponding translation in language pairs. This enables the translators to recycle repetitious text from previous translations, which means less translation will be required for future projects. It’s considered a standard best practice in the translation and localization industry to always create, apply and update Translation Memories to each project. Creating and using a Translation Memory provides a range of benefits:

  • Cost Savings
    Application of Translation Memories (TM) can save a lot of money over time. The TMs contains the translation already completed that now can be leveraged against your new project. Less translation is required and therefore costs are reduced.
  • Quality Translation
    Application of TMs creates higher quality and prevents inconsistent translation across projects with frequent updates as well as very large projects with multiple components and language pairs.
  • Time Savings
    Following the TM process means less translation to do per project which means the projects can be delivered faster as they take shorter time to complete.
  • Efficient process
    The TMs can be converted into a format that can easily be shared with other vendors if needed to store and leverage the translation. We recommend avoid using proprietary translation platforms sometimes offered by translation agencies that lock clients into using a single vendor to avoid the risk of legacy translation not being fully leveraged when changing vendor.

Quality Translation Serices

We perform a final Quality Assurance check before delivery to ensure we have complied with specific client instructions and checks to detect missing text, formatting, consistency issues, typos, observance to terminology and glossaries and correct as required. All components will be fully checked for accuracy and delivered to the client for review and approval. Our quality checking spots errors to avoid mistakes in the delivery of the translated files. It reduces the time the client’s in-country reviewers need to spend on correcting or commenting on translations, layout problems or formatting errors. It also reduces the risk of the same mistake repeated over time.

Translation Style Guides

Style guides and reference materials are important as they document-specific preferences the client may have regarding style and tone and language. By using style guides the translators and reviewers have a clear direction how to meet the client’s expectations of the translation. A style guide helps define style conventions and is particularly needed for marketing content to explain how the client’s brand ‘speaks’ outlining tone and a particular style that should be observed to by the translators. It saves time and costs since the need for revision or request for re-work will be reduced. It usually includes guidance on what does not need to be translated (e.g. product names, UI terms etc.).

Terminology Management

For all key terminology, VEQTA Translations works with each client in order ensure that the corresponding target language terms developed by VEQTA Translations are acceptable:

  • Any previous translations (if available) and glossaries provided by the client are reviewed by VEQTA Translations’ linguistic teams.
  • Terms warranting further discussion are clarified by VEQTA Translations and the appropriate contact person assigned by the client.
  • Source and target-language glossaries comprising the most up-to-date industry terms and standards are developed.
  • On-going glossary usage is managed with Translation Memory and Terminology management tools for a consistent output.
  • VEQTA Translations’ Glossary Creation is carried out using state-of-the-art technology while focusing on consistency and quality, rapid time to market and reusability. Having standardized, approved glossaries of key terminology available to translators is important for ensuring a consistent translation and create the best satisfactory result possible.

Test Translation

Don’t take our word for it – We can provide a test translation of a smaller part of the project source content. This test gives you a chance to evaluate the quality prior to committing the project with VEQTA Translations. For more information contact us today !

Turnaround Times and Rush jobs

When standard turnaround time is not fast enough, VEQTA Translations can provide rush processing. We can utilize additional translation teams and resources to ramp up turnaround times if required. Just how fast will, of course, depend on the size, complexity, and difficulty of the project, as well as the language(s) involved. We can expedite turnaround times by quickly assemble project-specific teams of in-house linguistic and localization operators, supported by subject matter experts. We are capable of performing multiple tasks to further reduce turnaround times and use the best and widely used tools for efficient handling of multiple formats. We always perform quality delivery checks on all project deliverables which reduces the time required for client’s to review and sign off on a project. We provide fast response times and responsive communication and go the extra mile for resource support even outside regular office hours and time zones.

Glossary Development

Using accurate, contemporary terminology when translating any type of content is of critical importance toward ensuring the quality of the target-language content. Oftentimes, a glossary of source and target language terms does not exist for content which is to be translated into one or more languages. VEQTA Translations can develop multilingual glossaries as required for those projects prior to beginning the actual translation. The glossaries are created by a terminologist who has carefully researched the proper translation using the latest terminology tools and apply terms across multiple projects and different languages. Once the glossaries have been translated, our clients have the option to review them using sources within their own organizations or affiliates. VEQTA Translations will work with client-appointed reviewers to ensure that the glossaries are approved to their satisfaction.

This will ensure that any preferential suggestions made by your team will be resolved at the outset before the actual translation process begins. Our efficient process of using TM, term base, glossary and style guide not only speeds up turnaround times but also leverages translation across all projects and thus saving our clients both time and costs. We develop, update and maintain the glossary using terminology management tools.

File Format Processing

We can prepare source files for the localization process which help avoid many problems and reduces cost during the translation and revision phase. If a file will be translated into four languages, it is easier to fix any problem identified in the source file rather than fix it later in four translated files. We extract the text from its source application to the CAT-tool in order to be translated.

After the translation is done, we import the text back to its native application. This process ensures consistency and quality between source and target files. It reduces the time required to do the DTP process. The process involved requires expertise knowledge since if the files are not correctly compiled this may result in corrupted code and segmentation of the files that is not fully leveraged, which will result in increased costs and inconsistencies. VEQTA Translations effectively performs file preparation for multiple complex file formats.

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