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Translation Process

Thanks to translation technology, the process translators undertake and the steps for translation has been refined immensely. However, the essence of quality translation remains unchanged –individuals rewriting text from a source language into a target language. We believe that many in our industry, in an effort to differentiate themselves, would have you believe they have built a better mousetrap. It’s just not true. The vast majority of projects still require, quite simply:

 

  • A Team of skilled Translators to translate the written word from one language to another. (i.e., translation, editing and proofreading)
  • A Project Manager to supervise the translators and reviewers and manage the projects throughout the project lifecycle, from beginning to start.
  • A Single Point of Contact to manage client contact and discuss specific requirements.

 

Our team approach translation by following a proven process consisting of Translation, Editing/Review, and Quality Assurance. This proven workflow allows us to create accurate translations of high quality in up to 50 languages that express the same meaning as conveyed in the source language. We use one separate translator for translation and a separate editor/reviewer who edits and creates a polished final text. This is followed by quality checking. We only use translators with native language proficiency of the target language for all our projects to allow for the highest quality of the deliverables at very competitive rates.

 

We believe in building relationships with our customers, enabling us to deliver exactly what you want with each document. We learn your style and terminology preferences so that we are efficient and accurate when creating your translation. Moreover, we provide multiple levels of quality assurance reviews specific to your individual needs. We’ll work with you to make sure we’re addressing your specific requirements for each project, executing diligently in order to ensure absolute satisfaction with the translated documents we create for you.

 

What is the Process of translation

Next time you are shopping for a localization solution and a vendor tries to woo you with fancy jargon, proprietary software or quality certifications–not to mention outlandish claims of bigger is better –watch out! You may pay too much, receive poor customer service, or get questionable quality, with dispersed accountability if the process of your project is interrupted. VEQTA Translations will never impose these tricks of the trade on you and instead provide sound localization project management.

STEP 1

TRANSLATION

The translator creates the translation which is then edited by a separate reviewer. All translations need to be of high-quality standard before it’s ready for editing. All our resources have undergone thorough testing and we only accept translators and reviewers who have a solid background with years of experience in their selected field of subject matter expertise.

STEP 2

EDITING

The reviewer verifies the accuracy of the translation and corrects any grammatical or punctuation errors. The reviewer ensures appropriate terminology has been used and that glossaries, references and style guides have been observed. For larger projects we can assign additional translators who collaborate to meet your required turnaround times.

STEP 3

FORMATTING

Desktop publishing and formatting. We offer to build the layout of the translated versions through our multilingual desktop publishing services as required. We can recreate the format and layout of the source document after translation, reformatting pages to ensure the layout is as close as possible to the source language layout. We can re-create the documents using most industry page layout software.

STEP 4

QA CHECK

VEQTA Translations preserve the same quality standards for all translation and desktop publishing projects, thus quality assurance is an essential part of the production process. We always do a round of delivery QA checks upon completion of the project. We pay attention to language specific issues like punctuation, special characters, truncated texts, naming conventions, overall completeness, formatting or correcting inconsistencies in the target source or translation in images (if needed) and correcting other errors.

METHODOLOGY OVERVIEW

Translation Process

Our translation process is a meticulous approach that involves skilled linguists and industry-specific experts to ensure that your content is accurately translated while preserving its original intent. We focus on linguistic excellence, cultural relevance, and precision to deliver high-quality translations. Our process adapts your content for global audiences, helping you effectively connect with diverse markets.

Project Management

Our dedicated project management team is the backbone of our localization services. They coordinate every aspect of your project, from initiation to delivery, ensuring efficient workflows and timely results. With their expertise, you can rest assured that your localization project will be executed smoothly and in accordance with your requirements.

Project Management Life Cycle

At VEQTA Translations, we manage your projects throughout their entire life cycle. From project initiation, planning, execution, and monitoring to closure, our team ensures that your localization needs are met at every stage. This comprehensive approach guarantees that your content is consistently handled and delivered with excellence.

Subject Matter Experts (SMEs)

In the intricate world of localization and translation, the accuracy and authenticity of content can make or break the success of a project. As businesses and content creators strive to connect with a global audience, the role of Subject Matter Experts (SMEs) becomes increasingly critical.

Back Translation

Highest quality and accuracy of our translations is Back Translation. This process is especially critical for industries where precision and clarity are paramount, such as pharmaceuticals, clinical research, and medical documentation.

Translation Memory

Leveraging the Trados termbase and translation memory, we enhance the efficiency and accuracy of our translations. This technology allows us to store and reuse terminology and phrases across multiple projects, ensuring consistency and reducing costs. With translation memory, you can count on us to maintain precision and coherence in your content.

Translation Style Guides

Our translation style guides play a crucial role in maintaining brand consistency, tone, and voice across multilingual content. We create customized style guides tailored to your specific needs and preferences. These guides serve as reference documents for our linguists, ensuring that your content remains on-brand and resonates with your target audience.

Translation Glossary & Termbase

We take care of creating and managing glossaries and term bases to guarantee precise and consistent translations. These resources are essential for ensuring that industry-specific terminology and key phrases are consistently used in your content. By maintaining a well-defined glossary and termbase, we enhance the accuracy and quality of your localized materials.

WHY VEQTA TRANSLATIONS?

VEQTA Translations offers turnkey translation and comprehensive localization solutions in over 200 languages, ensuring content adaptation for diverse audiences. Our team consists of native speakers skilled in various domains. Beyond mere text, we handle everything from website localization to video subtitling, ensuring brand consistency. Our certified linguists undergo rigorous vetting to guarantee top-quality results. Our multimedia adaptations and desktop publishing services maintain the original feel of your materials. Each project is overseen by a dedicated manager to ensure timely delivery and consistent quality. With VEQTA, you receive a streamlined, professional service catered to all your translation needs. We offer transparent and competitive pricing and fast turnaround times.

VEQTA is a member of both the ATA (American Translators Association) and CATI (Carolina Association of Translators and Interpreters). All of VEQTA’s translators hold professional certifications based on language and country, such as the ITBM certificate for Bahasa Malay. VEQTA employs only native-speaking translators who possess a Bachelor’s Degree and have passed rigorous language testing programs. Every translator has a minimum of 5 years of experience, while our editors boast experience ranging from 9 to 17 years.

All project-related communication is channeled through the assigned Project Manager. This ensures streamlined and efficient communication, as the Project Manager serves as a central point of contact. Our translators might not be located in your locale, may operate in different time zones, and given that projects often involve multiple languages, it’s most efficient to have all communications pass through the Project Manager. However, if there’s a pressing need for direct communication with a translator, such as discussing specifics in the target language, we can facilitate a video conference call to address your concerns.

After the project has been scoped, quoted, and handed off, the source material is prepared by the Project Manager and assigned to the translators. The translation undergoes a three-step process: Translation, Editing, and Proofreading, all performed by human translators and editors. If ordered, Desktop Publishing is carried out, followed by a final QA check before delivery. After delivery, the team remains available to address any additional requirements.

Yes, service customization is available and can be tailored based on your specific needs

 

Yes, at VEQTA, each client is assigned both an account manager and a project manager.

 

At VEQTA, we prioritize the confidentiality and security of our clients’ information above all else. To begin with, all of our staff and translators are bound by strict Non-Disclosure Agreements (NDAs) that protect your data and any associated intellectual property. Furthermore, we adhere to global data protection standards, including the European General Data Protection Regulation (GDPR), which ensures that personal data is handled with the utmost care and respect for individual rights. Any data shared with us is encrypted, stored securely, and is accessible only to those directly involved in the project. With these measures in place, our clients can be assured that their confidential information remains private and protected throughout our collaboration.

VEQTA’s quality assurance process is multifaceted and meticulously implemented throughout the entire project life cycle, catering to diverse project needs, be it straightforward transcription, multi-language tasks, or multimedia deliverables. Central to our translation excellence is the delineation of the process into three distinct phases: Translation, Editing, and Proofreading.

Each phase is managed by linguists who specialize in their respective areas.

 

Yet, our quality assurance doesn’t end there. We utilize software-enabled platforms to run QA reports on all finalized texts. For instance, these tools can detect if a single source term has received multiple translations. Any discrepancies are flagged and sent back to our editors for review. The Project Manager collaborates closely with VEQTA’s QA staff, ensuring that QA reports have been thoroughly conducted. They also ensure that all deliverables adhere to given guidelines, such as the reference observance, utilization of legacy Translation Memories, and the overall accuracy and completeness of the final products.

Yes, for our repeat clients, one of the advantages of partnering with VEQTA is the complimentary creation and maintenance of a Translation Memory. This memory retains the legacy translations we’ve completed for you previously. Utilizing the Translation Memory enables our editors to ensure consistent translations, simplify version control, and offer a range of quality assurance benefits. This service is provided at no additional cost as part of our translation offerings.

Yes, you can review some of our client case studies in the ‘Case Study’ section. We understand that, due to the intangible nature of translation services, it’s challenging for requestors to anticipate the outcomes. To address this concern, we’re pleased to offer a complimentary test translation using an extract from your text, approximately 300 words in length, for evaluation purposes.

FREQUENTLY ASKED QUESTIONS

Email us your source material for a word count assessment. If unavailable, send a source sample or an estimated word count for an estimated price. Firm quotes are based on the final source file. For large files (over 10 MB), use WeTransfer or Dropbox. If you send a PDF or image, let us know if you’ll provide the original editable source (e.g., InDesign, Doc, or PowerPoint) to ensure an accurate quote.

We offer a transparent pricing structure:

Translation: Based on the word or character count of the source.
The price for translation is between 0.08 USD to 0.16 USD per word.

Language Pair Rates: Each language pair has its own rate per source word or character.

Desktop Publishing (DTP): Priced per page or hour, depending on formatting needs. Most DTP projects are priced at around 25 to 30 USD per hour.

Voice-over: Charged by the minute for audio or video.

Email us the source material for a quick response. While you can call to discuss, the fastest way to get a quote is by emailing the project details and source/sample.

A translator can handle 2,500 to 3,500 words per day, and an editor can manage about 4,000 words per day. We’ll provide an estimated delivery time once we receive the source.

Yes, but page content varies widely. Quoting by word count is more accurate. For example, a page could have few words (like a PowerPoint slide) or many (like an insurance Terms & Conditions page in Calibri font size 5).

Only the Project Manager and translator/editor. All staff members sign Non-Disclosure Agreements (NDA). We can also sign an NDA with your company and comply with your data protection policies.

Payment can be made via bank transfer or credit card. Terms depend on the project scope and your company. Contact us for details.

We recommend waiting until the source files are final. If you need to start early, discuss the anticipated changes with us. Often, it’s faster to wait until the source is finalized. Sending a draft for a quote is a good way to get an estimate while you finalize the file.

We use CAT Tools and Translation Memories to handle source changes efficiently. We charge only for new words if feasible. For major updates with structural changes, we may switch to an hourly charge.